Ideas for A Clean and Healthy Workplace

Keeping a clean and healthy workplace or classroom is always a challenge.  I know for many, especially where a hundred or more people can rotate through during the day, this can be nearly impossible. But adding the concern on all our minds as we look at returning to a bit more normal life, especially amid the Covid pandemic, means we need to up our game.  So, let me share some ideas I’ve tried or seen for maintaining a healthy workplace or classroom and see if any will work for you or can be adapted to suit your purposes.

KEEP IT SIMPLE Many of us put in a great deal of effort to create a welcoming and homey workspace, especially in a classroom. Wall décor, comfortable furniture, knick-knacks and so on.  But this can be additional items to have to clean or move to clean.  I would suggest taking a close look at your space, determine what items you really need and would be worthwhile and hold up to frequent cleaning and store the rest.  You can bring it out later or rotate the items.  I stumbled into minimalism several years ago for health reasons and decluttered 70% of my home, then rolled that into my classroom.  I cleared so much stuff from my room that both my coworkers and my school leadership came by to ask if I was quitting.  But even with so much of it being cleared, my room was welcoming and functional.  My students told me that they felt relaxed in my room since there wasn’t so much around them. If much of what you must put up is school or district mandated, have a conversation with leadership to find out what can be adjusted.  I opted to digitize my required wall posted items and had a scrolling PowerPoint on repeat so it was always posted.  With that information, announcements, and our daily agenda all in one location, it made student life easier since they could come in, prep materials, and watch the board and get all the information.

SELF-REGULATED CLEAN UP No matter how clean an environment we start the day with, at some point, if someone passed through, it would need cleaned again.  Sometimes, we just missed them leaving and a new person coming in, other times, there just isn’t time and isn’t a health requirement, especially outside the food industry.  There’s couple of options for this.  One is to have a bottle of sanitizing spray cleaner and a batch of rags.  This is good for a small turnover area.  You can get cleaner from your supply order or any local store, shred an old towel or t-shirt into cleaning size scraps or purchase a pack of cleaning rags, then have a designated bucket for clean and dirty rags, then take them home and wash/sanitize as needed.  Another option is prepackaged alcohol wipes can be a great way to allow people to clean their area before or after use.  I have had these on hand for years in my classroom, especially in my computer lab areas.  I encouraged students to wipe down the equipment before and after use and, if they had a cold or sneezing and sniffling from allergies, it was encouraged to clean before leaving for the next one coming in.  I often ordered them with my supply order for the year, or you can find them online at Amazon here: https://amzn.to/2ZQltl5  for a reasonable price, this pack of 200 individually packaged alcohol wipes are only $6.25. In secondary, these will go fast, so check with your supply office to see if you can find larger quantities for a better price or go with the spray and rag option.

WRITING UTENSILS Most businesses and classrooms have a need for utensils for people.  While many carry their own with them to the classroom or to businesses, some will not.  There are a couple of options to choose from. First, you will need to decide if they need a pen or pencil to complete the tasks.  For pens, pick up an inexpensive pack of pens from any office supply location (Dollar Tree, Walmart and Target all have packs for a reasonable price) and then you can clean them—one idea I saw was to have a clean pen bucket and a place to put used ones that can be sanitized.  For pencils, take advantage of golf pencils so they are pocket sized and can be kept. You can find these on Amazon, as well, ranging from .04 to .06 cents per item—it’s cheaper in larger quantities.  You can get 144 for $8.69 here https://amzn.to/30DZiO9 or 864 for $38.99 here https://amzn.to/30A9Wpn

SUPPLY KITS FOR PROJECTS In some places, like a classroom, people may need to have access to something beyond a writing utensil or computer.  Since these tools can be useful in the learning process, we obviously don’t want to eliminate this element.  Some parents will be able to provide their children with their own supplies, but they may get forgotten or lost overtime, they may not get cleaned, they may run out and need replaced.  I found that keeping a kit for each student in the class with all the things they’d need to be very helpful.  I had a plastic pencil box with scissors, a ruler, highlighter, markers, etc. in the box that could be easily wiped down or sprayed with disinfectant and left to dry overnight.  If you have only one group coming through, these could be labeled with their names, so it limits contact and use.  If your classes rotate, having two class sets can be helpful so one can be sanitized and drying while the other is in use.  I would have these labeled either with the students using or at least the class periods/seat numbers so that limited contact could also be managed.  Then just have a place for clean and used ones to be deposited.  For math, science or other STEM classes, printable resources for rulers and protractors could also be helpful, then they can just be disposed of.  I know that not all teachers will have time to manage the supplies, so appointing a supply or sanitation manager to the task can save you that time.  I have always had a student or two that sanitation and organization was important to and they were eager to volunteer.

SEPARATE ENTRY/EXIT POINTS Having your visitors/guests/clients enter and exit in separate locations, especially at peak flow times, can also help manage room flow and proximity.  In some locations, you will have multiple points of entry and can just designated one for entry and one for exit.  If you happen to have an adjoining office or classroom, working with your neighbor to have one room be for entry and one for exit could work with this flow, but that will depend on when your groups will enter/exit or if you want that many people coming through your space.  If this is not a viable solution for your situation, just be sure you have a procedure in place, such as for those entering to wait until someone exits.

TURNING IN WORK PRODUCT In an office or a classroom, there is a lot of material that can get passed around.  If access to electronic devices are an option, this can be a great way to minimize contact.  If paper items are a must, student created work could be best so there isn’t a lot of passing, then have a designated drop spot on the way out the door or, for small groups, have clipboards they keep all their completed work product on and can hang on a board or put in a drop spot at the end of the day.  You could have their graded work to return as well as the new work for the next day on the boards as they come in.  Another alternative to check for understanding without additional paper, you can use dry erase boards that are in their kits.  A cheap way to make these is with a sheet protector and piece of paper!

EFFICIENT CLEANING For some of you, this may be a given, but if not, let’s talk about how to clean efficiently.  The best method is to work from top to bottom and from back to front, or your exit point.  Start by making sure clutter is kept to a minimum or that everything is put in its place first.  Then, simply start at the top in the location farthest from your exit. For example, I would start at the back of my room and disinfect my computer station, then stack the chairs and sweep that section out.  I would then move to the reading station and clean the books and return them to the shelves, clean the shelves, and sweep the floors to the pile from the prior section.  I continued to the cubbies, the supply counter, then finally the student desks and stack those chairs.  Finally, I would go and spray all the stacked chairs with disinfectant as  I was leaving so that I didn’t have to breathe it in, and it would clear by morning. I would speak to your custodial staff about the floors—some would sweep and mop anyway, but I had some that just didn’t have time for both and, if I swept, they would make sure it got mopped.  When all else fails, you can take care of it or see if there is a volunteer student or parent that may be willing to help and save you time. Have all your supplies with you and work your way out of the space.  Be sure to have someplace to deposit your cleaning materials and clean your hands when you finish. 

DON’T BRING IN MORE THAN YOU NEED This is straightforward.  The more you bring in, the more you’ll need to clean.  Since my classroom always had a lot of traffic, I got out of the habit early from bringing in much other than my lunch, car keys, and ID tag.  I kept my emergency meds on sight in case I needed them.

DON’T TAKE WORK HOME This is a hard one for teachers.  Don’t do it.  First, your job is stressful enough and you are ON a lot.  Your time off is for your family, your mental and physical restoration, or anything you want it for.  If there is grading or planning, allocate time for that before or after work.  I gave myself an extra hour each day to complete these tasks and I assigned tasks to certain days.  Check out the blog I did on this topic here managing-your-time-effectively or you can watch the video (back when I had time to make videos) here A2T Assigning Daily Tasks .

HANDWASHING We will all be doing a lot of this and soap can get expensive to replenish.  Maybe you will be blessed with parent donations or can order a large refill bottle with your supply money or get lead money to purchase.  Perhaps you will just purchase on your own.  If you are looking for a less expensive alternative, grab some inexpensive bar soap and your potato peeler from the kitchen drawer.  Scrapings will be all they need for single use washing and can be tossed if any is left, eliminating a soap dispenser to clean.  For storage and distribution, get a small set of tongs to grab a piece from the container and avoid reaching in.

I hope some of these ideas have helped or inspired you.  I’d love to hear any of your ideas, tips and tricks that work well so I can share them with others!  If you are looking for other ideas, I blogged about this at the start of the epidemic in March, so have a lot more classroom specific tips at maintaining-a-healthy-learning-environment

For other ideas, tips and tricks for your classroom, check out my blog at www.addictedtoteaching.com or check out past YouTube videos by finding me at Sonya Barnes – Addicted to Teaching

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